Redmine Finance

Q: Does it change my time entries or issues?

No. Finance reads Redmine’s time entries to price them and to count contract hours. It keeps its own record of which entries have been billed, and leaves the entries themselves alone.

Q: Is it an accounting system?

No. It handles the operational side: who owes you, whom you owe, what is recurring and what each project earns. It has no general ledger or tax filing, so your accountant’s system stays.

Q: Can I use it on some projects only?

Yes. Each of the ten modules is switched on per project, and each permission is granted per role. A project with no finance modules shows no finance menu.

Q: Who can see cost rates?

Only roles with the employee rates permission. Cost rates never appear on an invoice or any other document sent to a customer.

Q: Are the screenshots real?

They are real screens from the plugin on Redmine 6.1, taken from a demo instance. The companies, people and amounts are made up. They show what you will see with your own data, not results from a customer.

Finance

5.0 (0)·New installs

The hours are already in Redmine. Finance adds the rest: invoices and payments, subscriptions and contracts that bill themselves, purchase orders and vendor bills, and the margin on every project, worked out from the time your team has already logged.

$199 / single server

Multiple servers: $399

5-working-day refund12 months updatesSource included

The Finance dashboard in Redmine. Four tiles show revenue this month of $16,450.80, MRR of $5,280.00 with ARR of $63,360.00, receivables of $20,992.80 and payables of $11,100.00. A counter row shows 4 active subscriptions, 1 draft invoice, 3 overdue invoices, 8 customers and 1 overdue bill. Below are a bar chart of revenue for the last six months, a list of recent invoices and a list of overdue invoices with due dates and balances. A Finance Suite menu on the right links to sales, time and projects, catalog, purchasing and analytics. — Finance dashboard Revenue, MRR and ARR, receivables and payables, with recent and overdue invoices underneath.

Redmine: 4, 5, 6 and 7
Modules: 10, per project
Reports: 10
Scheduled jobs: 18
Permissions: 20
Languages: 51

Invoices with a real lifecycle

Draft, posted, sent, partially paid and paid, with overdue and cancelled as their own states. Tax and discount per line, a print version and email delivery.

Subscriptions that invoice themselves

Monthly, quarterly or yearly plans raise their invoices on the due date. MRR and ARR come from the subscriptions that are active.

Contracts with included hours

Maintenance, support, retainer, fixed-price and recurring contracts. Logged time uses up the included hours, and anything beyond them is charged at the extra rate.

Timesheet billing with cost rates

Each person has a billing rate and a cost rate. Select the unbilled entries, create the invoice, and see cost and profit for the same period.

Purchasing and expenses

Vendors, purchase orders and vendor bills, plus expense claims in seven categories that go from submitted to approved to paid.

Import what you already have

Customers, vendors and products import from CSV, and each has a sample file with the right column headers.

Money in and money out, on the projects you already run

Each document is created from the one before it, so nobody retypes a customer, a line or an amount. Both cycles feed the same dashboard and the same reports.

Order to cash: from a customer to a settled invoice
Step	What happens
Customer	Company, contacts, currency, payment terms and addresses.
Source	A contract, a subscription, a project billing plan or logged hours.
Invoice	Several lines with tax and discount per line, a print version and email.
Payment	Validate it and the invoice balance is settled, in full or in part.

Numbering such as INV-2026-08-00001 with your own prefixes, and several currencies and tax rates.

Procure to pay: from a vendor to a settled bill
Step	What happens
Vendor	Supplier record with contacts, terms and currency.
Purchase order	Ordered and received quantities for each line.
Vendor bill	Created from the received order, with every line carried over.
Payment	Outgoing payments settle bills the same way incoming ones settle invoices.

Expense claims with approval, payables by vendor, and overdue bills flagged on the dashboard.

What your finance team will see

These are real screens from the plugin, filled with demo customers, vendors and invoices, on Redmine 6.1.

Bill: invoices, from draft to paid

Create an invoice by hand or from a subscription, a contract or logged time, then post it, send it and record the payment.

The invoice list: fourteen invoices numbered INV-2026-08-00001 to 00014 with customer, date, due date, total, balance and a status badge of draft, posted, paid, partially paid or overdue. Overdue rows are tinted red and show how many days late they are. Each row has View and PDF links. — Invoice list Search by number or customer and filter by status. Overdue rows are tinted and show the days past due, and the balance column shows what is still owed.

A paid invoice, INV-2026-08-00007, from Northwind Studio to Aster Health: two lines for a discovery workshop and senior engineering, with quantity, unit price, tax and discount per line, a subtotal of $10,790.00, tax of $2,158.00 and a total of $12,948.00. A recent payments table below shows one validated bank transfer for the full amount. — Invoice Your company details, the customer, tax and discount per line, and the payments recorded against it.

The print version of the same invoice on a clean white page: company name and address, an INVOICE heading with number, date, due date and a PAID badge, the bill-to address, the two lines, and the total of $12,948.00 in USD with notes and terms underneath. — Print and PDF The same invoice as a clean document for the customer, ready to print or save as a PDF.

The edit invoice form: customer, invoice date, due date, currency and type on the left, notes and terms on the right, and a line items table with product, description, quantity, unit price, tax percent and discount percent. Subtotal, tax, discount and total are calculated below the lines. — Invoice form Pick a product or type a description, set tax and discount per line, and the totals update as you go.

The payments list: twelve payments numbered PAY-2026-08-00001 to 00012, each marked customer or vendor, with the party, method of bank transfer or cheque, date, amount and a validated status badge. — Payments Money in from customers and money out to vendors in one list. Validating a payment settles the invoice or bill it belongs to.

Recur: subscriptions and contracts

Recurring revenue that raises its own invoices on the due date.

The subscriptions list: six subscriptions with customer, plan name such as Managed hosting or Support retainer Gold, a monthly, quarterly or yearly cycle, amount, next invoice date and a status of active, paused or cancelled. — Subscriptions Monthly, quarterly or yearly plans with the next invoice date. Activate, pause, resume or cancel each one.

The subscription report: tiles for 4 active subscriptions, 0 expiring in 30 days, MRR of $5,280.00 and ARR of $63,360.00, and a table of the active subscriptions with customer, plan, cycle, amount and next invoice date. — Recurring revenue MRR and ARR calculated from the subscriptions that are active today, with the plans behind the numbers.

The contracts list with filters for status and customer: four contracts of type fixed price, retainer, maintenance and support, each with start and end date, monthly value, hours used against hours included such as 68.5 / 60 hrs, and a status of active or expired. One contract is flagged as expiring. — Contracts Every contract with hours used against hours included. Contracts close to their end date are flagged as expiring.

A retainer contract, CON-2026-00003 Q3 retainer, for Bluepeak Logistics. Tiles show a monthly value of USD 7,440.00, 60 included hours, 68.5 hours used and 0 hours remaining. The details list a monthly billing cycle, an extra hourly rate of USD 155.00 and extra charges of USD 1,317.50. — One contract Here 8.5 hours beyond the 60 included are charged at the extra rate of USD 155 an hour, which gives USD 1,317.50.

Time: from logged hours to an invoice

Finance reads Redmine’s time entries and prices each one at the rate that applies to that person.

Timesheet billing inside a project, filtered to unbilled entries for one week. Four tiles show 1,382.41 total hours, a billable amount of $212,515.25, a cost amount of $90,539.02 and a profit of $121,976.23. Below, a table of time entries lists date, user, project, issue, hours, activity, billing rate and billable amount, each with a checkbox, and a Create Invoice button above the table. — Timesheet billing Redmine time entries priced at each person’s billing rate, with cost and profit for the period. Tick the entries and create the invoice.

The employee pay rates list: one row per user with project and customer scope, cost rate, billing rate, profit per hour in green, currency, start date and status, with edit and delete links. — Employee rates A cost rate and a billing rate per person, optionally per project or customer, each with a start date.

The project billing list: two fixed-price projects for Acme Corporation, each with a fixed price of GBP 48,000.00, invoiced amount, an actual cost of GBP 21,400.00 and a profit of GBP 26,600.00, which is 55.42%. — Project billing Set a project to fixed price, milestone or time and material, and see actual cost and profit against the agreed price.

Buy: purchase orders and vendor bills

Track what you ordered, what arrived and what you owe.

A received purchase order, PO-2026-0001, to Rackhouse Hosting with order date and expected delivery. Two lines for a dedicated server and a managed backup show ordered and received quantities, unit price and tax, with a total of $4,224.00. A Create Bill link sits at the top right. — Purchase order Ordered and received quantities per line. Once it is received, Create Bill turns it into a vendor bill with the lines carried over.

A confirmed vendor bill, VB-2026-08-00002, from Rackhouse Hosting with bill date, due date and the vendor’s reference. One line for monthly services comes to $1,740.00 including tax. Links at the top offer Download PDF, Register Payment and Cancel. — Vendor bill The vendor’s reference, the due date and the lines. Register the payment from the bill when you pay it.

The vendor bills list: four bills with vendor, date, due date, total, balance and a status of confirmed, overdue or paid, with View and PDF links. — Vendor bills What you owe and when it is due, with the outstanding balance on each bill.

The vendor payables report for a date range: tiles for $12,576.00 billed, $1,476.00 paid and $11,100.00 pending, and a table of bills with vendor, date, due date, total, paid, balance and status. — Payables report Billed, paid and pending for any period, bill by bill.

Report: the records behind every number

Pick a date range and see the invoices, bills and payments that make up each total.

The reports and analytics page: five tiles for revenue this month, overdue invoices, active subscriptions, vendor payables and receivables, and ten report cards for revenue, subscriptions, invoice aging, vendor payables, payments, project profitability, employee cost against billing, customer profitability, expenses and cash flow. — Reports Ten reports from one page, with the headline numbers above them.

The revenue report for six months: total revenue of $60,575.40 from 10 payments received, a table of revenue by month from April to August, and the payment details with date, customer, invoice, method and amount. — Revenue Revenue by month for any date range, with every payment that makes up the total.

The invoice aging report: five tiles for current, 1 to 30 days, 31 to 60 days, 61 to 90 days and over 90 days, showing $12,948.00, $3,840.00 and $4,204.80 in the first three. Below, the invoices in each bucket are listed with customer, invoice date, due date and balance. — Invoice aging Receivables grouped by how late they are, with the invoices behind each figure.

The payment report for one month: tiles for $16,450.80 in customer receipts, $408.00 in vendor payments and a net cash flow of $16,042.80, and a table of payments with type, date, party, method and amount, with receipts in green and vendor payments in red. — Payments report Customer receipts against vendor payments for a period, and the net of the two.

Set up: settings, templates and project modules

Set your company details once, then switch on the modules each project needs.

Settings Company profile and logo, currencies, number prefixes, payment terms and tax rates.

The email templates page, grouped by event: invoice created, overdue reminder, payment received, subscription expired and subscription renewal. Each has an English template with a name, a subject containing variables such as invoice number, an active badge and a link to add another language version. — Email templates One template per event and language, with variables such as the invoice number. English is used when there is no template in the recipient’s language.

The products and services list: five items with code, name, type, price, tax percent, a one-time or monthly cycle and an active status, with New Product and Import CSV links. — Products and services The catalogue that invoice and subscription lines are picked from. Import it from CSV.

A Redmine project’s settings page. The modules list includes ten finance checkboxes: Finance, Customers, Invoices, Products, Subscriptions, Contracts, Timesheets and Rates, Purchasing, Expenses and Reports, all ticked. The project menu above shows the matching tabs. — Project modules Ten modules you switch on per project. The project menu shows only what is enabled.

The finance work that usually lives in a spreadsheet next to Redmine

Invoices with a real lifecycle

Draft, posted, sent, partially paid and paid, with overdue and cancelled as their own states. Tax and discount per line, a print version and email delivery.

Subscriptions that invoice themselves

Monthly, quarterly or yearly plans raise their invoices on the due date. MRR and ARR come from the subscriptions that are active.

Contracts with included hours

Maintenance, support, retainer, fixed-price and recurring contracts. Logged time uses up the included hours, and anything beyond them is charged at the extra rate.

Timesheet billing with cost rates

Each person has a billing rate and a cost rate. Select the unbilled entries, create the invoice, and see cost and profit for the same period.

Purchasing and expenses

Vendors, purchase orders and vendor bills, plus expense claims in seven categories that go from submitted to approved to paid.

Import what you already have

Customers, vendors and products import from CSV, and each has a sample file with the right column headers.

Ten modules, enabled per project

Each one is a standard Redmine project module with its own permissions. Turn on invoicing for client projects and leave it off everywhere else.

Module	What it manages	Permissions
Finance	Dashboard, company profile, currencies, tax rates, numbering, email templates	view_finance, admin_finance_settings
Customers	Customer accounts, contacts, addresses and payment terms	manage_customers, manage_customer_contacts
Invoices	Invoices, posting, email delivery, incoming and outgoing payments	manage_invoices, manage_payments
Products	Product and service catalogue	manage_products
Subscriptions	Recurring plans and billing cycles	manage_subscriptions
Contracts	Retainers and support contracts, included hours, renewal	manage_contracts
Timesheets and rates	Time-entry billing, employee billing and cost rates, project billing plans and milestones	manage_timesheet_billing, manage_employee_rates, manage_project_billing
Purchasing	Vendors, vendor contacts, purchase orders, vendor bills	manage_vendors, manage_purchase_orders, manage_vendor_bills
Expenses	Expense claims, categories and approval	manage_expenses
Reports	Ten reports and the scheduled-job log	view_finance_reports, view_cron_logs

Cost rates sit behind their own permission, so billing staff do not have to see what people cost.

Every document has a lifecycle

A posted invoice is cancelled, not deleted. A payment is validated before it settles anything. A purchase order that is partly received says so.

Document	Main path	Other states
Invoice	Draft → Posted → Sent → Partially paid → Paid	Overdue, Cancelled
Payment	Draft → Validated	Cancelled
Subscription	Draft → Active → Paused	Cancelled, Expired
Contract	Draft → Active	Cancelled, Expired
Purchase order	Draft → Confirmed → Partially received → Received → Billed
Expense	Draft → Submitted → Approved → Paid	Rejected

Payment methods: cash, bank transfer, cheque, UPI, Stripe and PayPal.

Eighteen scheduled jobs and one log

Cron runs finance:cron:daily each night and finance:cron:monthly on the first of the month. Every run is written to the cron log with its result and the number of records it handled.

What the jobs do
Job	What it does
Invoices	Raise the subscription and contract invoices that are due today.
Overdue	Mark overdue invoices and vendor bills.
Reminders	Send due-date, overdue and renewal reminders to customers and vendors.
Contracts	Update contract usage from Redmine time entries.
Summaries	Email a daily finance summary and a monthly revenue report.
Health check	Flag any job that has stopped running.

Two lines in your crontab

No background worker and no extra service. Cron calls rake. Emails use templates you can edit, one per event and per language, with English as the fallback.

Runs where your Redmine already runs

Environment	Status	Notes
Redmine 7.x	Supported
Redmine 6.x	Supported	Tested on Redmine 6.1 with Ruby 3.4.2. The screenshots on this page are from 6.1.
Redmine 5.x	Supported
Redmine 4.x	Supported	4.0 is the minimum version the plugin declares
Databases	Supported	MySQL, MariaDB and PostgreSQL
Languages	51	The same locales Redmine ships with
Your data	Unchanged	Reads Redmine’s users, projects and time entries. It does not modify them.

Billing or Finance: which one do you need?

Billing covers invoices, subscriptions, payments, vendors and purchase orders. Finance adds contracts with included hours, timesheet billing with billing and cost rates, project billing plans, expense claims and the profitability reports. If you only send invoices, Billing is enough. If you want to know what a project earned, choose Finance.

Feature	Redmine Billing	Redmine Finance
Customers	Included	Included
Invoices	Included	Included
Payments	Included	Included
Products	Included	Included
Subscriptions	Included	Included
Purchasing	Included	Included
Contracts	Not included	Included
Timesheets and rates	Not included	Included
Expenses	Not included	Included
Reports	5	10
Scheduled jobs	15	18
Modules	7	10
Permissions	13	20

Install in three steps

Requires shell access and the ability to run rake tasks. Always back up before installing a plugin.

Unpack into your plugins folder

cd /opt/redmine
# the package arrives by email, or from your download link
# the folder must be named plugins/redmine_finance
unzip redmine_finance-2.0.0.zip -d plugins/

Migrate and restart

RAILS_ENV=production bundle exec rake redmine:plugins:migrate NAME=redmine_finance
touch tmp/restart.txt   # or systemctl restart redmine

Turn it on in Redmine

# Administration → Roles and permissions → grant the finance permissions
# Project → Settings → Modules → tick the finance modules you want
# Finance → Settings → company profile, currencies, tax rates, number prefixes

Schedule the jobs

# crontab -e
0 2 * * * cd /opt/redmine && bundle exec rake finance:cron:daily RAILS_ENV=production
0 3 1 * * cd /opt/redmine && bundle exec rake finance:cron:monthly RAILS_ENV=production